CREATIVE ADMIN ASSISTANT - VERB CO | WONDERWALLS.
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DOWNLOAD THE JOB DESCRIPTION HERE.
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LOCATION:
First preference is in person in Wollongong then Melbourne areas.
Open to fully remote for the right person.
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ROLE:
5-6 month contract, part time with view to full time.
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ABOUT:
Wonderwalls delivers public art, mural festivals, events and creative placemaking and activations
across Australia. Verb Co operates as a creative consultancy and commercial management agency
producing bespoke cultural projects. Together, the two entities manage end-to-end creative
productions, large-scale public installations, and commercial artist collaborations.
Wonderwalls and Verb are seeking an organised, proactive, tech-curious Creative Admin Assistant.
First and foremost, this is an administrative and operations support role.
The role serves as the organisational backbone across both businesses, keeping projects organised,
communications running smoothly, and day-to-day accounts up to date.
Additionally, we are keen on digital tools and have integrated some basic AI support and
automations in our workflow (don’t worry, not for anything creative, just the boring stuff) so you
should be open to this and keen on working out ways to make our work more effective.
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KEY RESPONSIBILITIES:
1. Administration & Studio Operations
Assist studio with inbox organisation, screening incoming general inquiries, and drafting
correspondence.
Coordinate calendars, schedule meetings with artists, clients, and suppliers.
Maintain clean, organised digital filing structures across Google Drive.
Assist in onboarding artists and contractors: sending agreements, collecting signed
contracts, and archiving insurance documentation (Certificates of Currency).
Coordinate project travel, artist accommodations, and equipment bookings as required.
2. Financial Administration & Accounts Payable
Oversee day-to-day accounts payable: receive, verify, and log supplier, contractor, and artist invoices to ensure prompt payment.
Perform routine data entry and receipt matching in cloud accounting software (Xero).
Track live project expenses against active budgets, flagging discrepancies or milestones early.
Assist with generating and sending client invoices and tracking accounts receivable.
(No formal accounting qualification is required; the focus is on accuracy, consistency, and comfort with numbers.)
3. Brand Marketing & Content Support
Assist in building and updating visual pitch decks, capability statements and presentations,
and artist portfolios using Adobe, Affinity, Canva & Google Slides. This is text only, you’re not
required to be a designer.
Schedule social media posts (Instagram, LinkedIn) and draft clear, engaging captions.
Maintain the digital archive, tagging and organising high-resolution photos, drone footage,
and artist credits from completed mural installations.
Assist with basic copywriting for case studies, project recaps, or email announcements.
4. Workflow Automation & AI Adoption
Actively experiment with and adopt AI tools to assist with drafting, transcribing meeting notes, research, and preparing summaries.
Identify routine, repetitive administrative bottlenecks and assist in creating simple automations with digital support.
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DESIRED:
This is an entry-level role designed with mentorship and training built in.
We value attitude, curiosity, motivation and other experience you may have over University degrees
and qualifications.
Highly Organised:
A natural affinity for order, tidiness, organised spreadsheets and folders, and crossing off
things off a list.
Curiosity & Tech-Openness:
Comfortable learning new software quickly, with an open, enthusiastic mindset toward
experimenting with AI tools and automations and other project management software.
Adaptability:
Comfortable transitioning between administrative tasks (reconciling invoices, filing contracts)
and creative tasks (sorting photo galleries, formatting pitch decks).
Clear, Professional Communication:
Ability to write warm, polite, and articulate emails to a wide variety of stakeholders, including
artists, government bodies, and corporate clients.
Relevant Foundation:
Prior experience in retail, hospitality, real estate, front-of-house, administrative or relevant
with strong digital literacy will be a good fit here.
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REMUNERATION:
$35.00 – $45.00 /hour (+GST if applicable)
Invoiced weekly or fortnightly via ABN (rate commensurate with experience).
Legal Disclaimer & Conditions of Engagement:
Independent Contractor Basis: This position is offered as an Independent Contractor
(ABN) engagement for an initial 5-month term, rather than direct employee payroll.
Consequently, standard employee statutory entitlements, including paid annual leave,
personal/sick leave, and public holiday penalty rates do not apply to this engagement.
Taxation & Insurances: Contractors are responsible for their own income tax instalments
(PAYG), general business reporting, and applicable individual insurances. Quoted rates are
exclusive of GST; GST will be paid in addition to the hourly rate if you are GST-registered.
Superannuation Guarantee: In compliance with the Superannuation Guarantee
(Administration) Act 1992 (Cth), where this contract is assessed as being wholly or principally
for personal labour, statutory superannuation contributions will be paid directly by the
Principal into your nominated complying Australian superannuation fund.
Subject to Formal Contract: All stated rates, expected hours (15–22.5 hours/week), and
delivery parameters are indicative and remain subject to the formal execution of a written
Independent Contractor Services Agreement prior to commencement.
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HOW TO APPLY:
Please email simon@verbco.online with the subject line:
Application: Creative Admin Assistant – [Your Name]
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PLEASE INCLUDE:
1. A current Resume / CV (1–2 pages).
2. A brief introduction with a short example of a time you organised an event or project, or have managed a busy work environment either by yourself or as part of a team.
This example can be for a hobby project, or self initiated project. You don’t need to have been paid to have done it. We’re looking for the initiative to be able to make something from nothing, creating your own opportunities, stay organised and work as part of a small and independent but nimble team.
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CONTACT:
Simon Grant
0422 044 116
simon@verbco.online